Since ActiveControl 8.0, the Rules Engine has facilitated much more flexibility and granularity around Approvals within ActiveControl.

One aspect of this improved flexibility is the use of User Roles (configured on the User Roles tab of the Windows GUI configuration screen) to help determine who can do Approvals in the relevant Inboxes and Outboxes within the Workflow, rather the historical configuration of Inbox/Outbox approvers via the Target configuration screens in the Windows GUI.

Over the years, several customers have requested that they would like the maintenance of Approver assignments to be done outside of the Windows GUI Configuration screens – to enable the maintenance of Approvers to be done by other resources, such as a Securities & Authorisations Team instead of the ActiveControl Administrators.

To help facilitate this requirement,  ActiveControl 8.40 introduces new automation around User Role assignments. A new Program /BTI/TE_RU_SAP_2_BTI_USER_ROLE can be run periodically (or via a scheduled job) to automatically add the User Role assignments in ActiveControl based on users having been assigned/de-assigned to/from SAP roles, based on a mapping configured in underlying table.

This allows Customers to put the responsibility of Approver user maintenance back on Securities team,

Configuration Steps

1. Configure the desired User Role / SAP role mapping in table /BTI/TE_SAP_2BTI in the Domain Controller.

2. Run (or schedule) program /BTI/TE_RU_SAP_2_BTI_USER_ROLE in the Domain Controller

More information on this Enhancement be found in this online Change Note


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